Software for transport and delivery fleets
Plan the round, keep the vans legal, prove every drop — with the same driver list behind routing, defect checks, compliance and holiday.
A van operation lives or dies on three things: the round being in the right order, the vehicle being legal, and being able to prove the drop happened. SmartFlo covers all three from one staff list — routes planned in minutes, a guided walkaround check on every driver's phone, licence and compliance dates watched for you, and signed, photographed proof of delivery that survives a no-signal industrial estate.
The daily loop
- Before the wheels turn. Each driver completes a guided walkaround on their phone; defects are photographed and raised automatically.
- The round is sequenced. Drops are ordered for the shortest practical run, with time windows respected.
- Customers can see you coming. A live tracking link cuts the 'where is my delivery' calls.
- Every drop is proved. Photos and a signature captured offline, synced when signal returns.
- Nobody is double-booked. Approved holiday takes a driver out of the picker, with their return date shown.
Compliance you can show an inspector
Driver licence categories and expiry, right-to-work checks, walkaround records and reported defects are all held against the same person record. When you need to evidence a check took place, it is one search rather than a folder of paper.
One person, one record: a driver is added once and appears in routing, defect checks, compliance and holiday — so their phone number and limits are never out of step between systems.
The apps fleets use most
Plan the round, brief the driver's phone, and email a signed proof of delivery before they pull away.
See how it worksEvery vehicle road-legal, every check signed, every receipt logged — ready for the next inspection.
See how it worksKnow every driver is road legal before they turn a wheel: licence, points, CPC, tacho card and medical, all counted down for you.
See how it worksDispatch a job, and your fitter captures photos, checklists and the customer's signature on their phone — signal or no signal.
See how it worksStaff book time off on their phone with just their work email, managers approve in one tap, and the office sees exactly who's away before promising a job.
See how it worksEvery contract, right-to-work check and signed policy filed against the right person, with an alert before anything runs out.
See how it worksWhat it costs
| Option | Price | What you get |
|---|---|---|
| A single app | £19 – £49 / month | Just routing, or just walkaround checks |
| Field & Fleet Operations pack | £119 / month | Routing, walkarounds, proof of delivery, driver compliance and staff leave |
| Full Suite | £249 / month | Every app on the platform |
No per-driver charges. Phone apps install straight from the browser — no app store, no device management.
Common questions
Is there an app for daily van walkaround checks?
Yes. Vehicle Defects & Walkarounds gives each driver a phone app with a guided daily check, photo evidence of defects, and a record you can show at a DVSA inspection.
Can it plan a multi-drop route?
Yes. Smart Route Planner sequences the day's drops into the shortest practical order, allows for time windows, and sends customers a live tracking link.
How do I capture proof of delivery?
The driver captures photos and the recipient's signature on their phone. It works with no signal and uploads when the van is back in coverage.
Will it stop me rostering a driver who is on holiday?
Yes. Approved leave marks that driver unavailable when you build a run, with the date they are back, so you cannot book them by accident.
Put the whole yard on one list
Every app has a live, hands-on preview on its own page, and every app works completely on its own — no other SmartFlo app, plan or add-on required.