SmartFlo SystemsSmartFloSystems
AI Business Tools
Phone app included
Compliance

Vehicle Defects & Walkarounds

AI

Every vehicle road-legal and every driver check signed — from a phone, in sixty seconds.

DVSA walkarounds, MOT alerts & fleet compliance

Offline field PWAAny cheap phoneNo API keys needed

Try before you pay: Set everything up free, then send 1 live test job to your team's phones. Subscribe for unlimited dispatch.

Works on its own: Works completely on its own — no other SmartFlo app, plan or add-on is required.

Or included in Growth Suite at £129/mo · £299/mo All-Access

Cheaper as part of a pack

Packs are a saving, never a requirement — this app still works entirely on its own.

Check your first vehicle free

Configure and preview for free.

Hands-on preview

See Vehicle Defects & Walkarounds in action

This is the real thing, running right here. Nothing is saved and no account is needed.

app.smartflosystems.com/vehicle-defects-and-walkarounds

Compliance radar

MV21 KTXMOT In 9 days
YD70 FLPMOT In 4 months
BX19 RNCMOT Expired 2 days ago

60-second walkaround

9:41
Vehicle Defects & WalkaroundsSigned in
AI decides if the van rolls
Snap a fuel receipt, done
Counters that chase for you

Open in the app

Why Vehicle Defects & Walkarounds

The short version

Before SmartFlo

A missed MOT, lapsed insurance or an unrecorded walkaround check is a grounded van, a DVSA fine, and an operator licence at risk.

Costing you time every week

With Vehicle Defects & Walkarounds

  • AI decides if the van rolls
  • Snap a fuel receipt, done
  • Counters that chase for you
  • Anomaly detection

What it's worth

Fines avoided
Compliance protected
60 seconds
Per daily check
Full audit trail
Inspection-ready
Connected workspace

Optional extras when you have other apps

Vehicle Defects & Walkarounds is complete on its own and needs nothing else. If you happen to have one of the apps below too, these hand-offs turn themselves on — no keys, no setup, nothing to retype.

Vehicle Defects & WalkaroundsSmart Route PlannerA passed walkaround unlocks the driver's delivery runs for the day, and every completed run writes its mileage back onto the vehicle record for service and MOT reminders.See Smart Route Planner Vehicle Defects & WalkaroundsPipelineAI CRMVehicle defects and downtime are visible when planning customer work.See PipelineAI CRM
Included from day one

Everything needed to get the result

Core capabilities are ready together, without stitching several products into the same workflow.

Expiry radar

Traffic-light MOT, tax, insurance and service deadlines with 30, 14 and 3 day alerts.

60-second walkaround check

Six-point driver safety check with photo defect logging and on-glass sign-off.

AI defect classifier

Failures are triaged instantly as ground-the-vehicle or workshop advisory.

Fuel scanner & audit PDF

Snap a receipt to log spend, track MPG trends and export a full maintenance audit.

Inside your workspace

The work, not another wall of settings

See the live operational view your team uses after setup. Vehicle Defects & Walkarounds keeps the next action clear without making staff learn a complicated new system.

Vehicle Defects & Walkarounds

Live workspace overview

Live data

Driver walkaround check

Daily
Tyres & wheel nutsPass
Lights & indicatorsPass
Brakes & air linesPass
Nearside mirrorDefect
Load securityPass

Defects raise a workshop ticket instantly and log against the vehicle record.

Vehicle compliance

Fleet of 8

LX21 KFB

MOT in 42 days

BV70 YHG

Tax due in 9 days

YD19 PLS

Defect: mirror · in workshop

100%

DVSA ready

2

Open defects

46

Checks this week

Primary workspace

Move from overview to action without leaving Vehicle Defects & Walkarounds.

Detail 1

Expiry radar

Traffic-light MOT, tax, insurance and service deadlines with 30, 14 and 3 day alerts.

Detail 2

60-second walkaround check

Six-point driver safety check with photo defect logging and on-glass sign-off.

Pick the Vehicle Defects & Walkarounds level that fits you

Every level is the same tool — you simply unlock more capacity and automation as you grow. Move up or down at any time from inside the app; your data is never deleted.

Vehicle Defects & Walkarounds (up to 5 vehicles)

Compliance cover for a small van fleet

—/mo

  • Daily walkaround checks with photos
  • MOT, tax and service reminders
  • Defect reporting from any phone
  • Fuel and expense logging
Get started
Most popular

Vehicle Defects & Walkarounds (up to 15 vehicles)

Room for a growing fleet

—/mo

  • Everything in the included level
  • Triple the vehicle allowance
  • Full walkaround history and export
  • Driver assignment across the fleet
Get started

Vehicle Defects & Walkarounds (unlimited vehicles)

No cap on vehicles at all

—/mo

  • Everything in the mid level
  • Unlimited vehicles and drivers
  • Whole-fleet compliance dashboard
  • Bulk exports for audits and insurers
Get started
Why SmartFlo Systems

More of the job done in one place

See what is included with Vehicle Defects & Walkarounds compared with typical standalone alternatives. Availability elsewhere varies by provider and plan.

Expiry radar

Traffic-light MOT, tax, insurance and service deadlines with 30, 14 and 3 day alerts.

SmartFlo Systems Included
Other tools Plan-dependent

60-second walkaround check

Six-point driver safety check with photo defect logging and on-glass sign-off.

SmartFlo Systems Included
Other tools Check before buying

AI defect classifier

Failures are triaged instantly as ground-the-vehicle or workshop advisory.

SmartFlo Systems Included
Other tools Check before buying

Fuel scanner & audit PDF

Snap a receipt to log spend, track MPG trends and export a full maintenance audit.

SmartFlo Systems Included
Other tools Check before buying

General category comparison. Features and availability differ by provider and plan.

UK GDPR compliant

Your workspace and customer data are kept isolated and encrypted.

Payments via Stripe

Card details never touch our systems — Stripe handles every payment.

No contract

Monthly subscription, cancel or change apps whenever you like.

Real support

Talk to a person by email or live chat, included on every plan.

Questions before you start

Everything buyers ask about Vehicle Defects & Walkarounds

Every vehicle road-legal and every driver check signed — from a phone, in sixty seconds.

Set up in under 2 minutes. Configure and preview for free.

Check your first vehicle free